Opportunity Information: Apply for STATE 202106
State Board Programming Grants are offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, to strengthen the nations archival network through work led by state historical records advisory boards. The program is aimed at improving how historical records are preserved, managed, and made accessible, with a strong emphasis on making primary sources easier for the public to discover and use both locally and online. A highlighted priority is supporting projects that help commemorate the 250th anniversary of the Declaration of Independence by using archival collections to explore the founding ideals of the United States and the ways those ideals have been interpreted, debated, and reshaped over the past 250 years. Projects that expand civic education, encourage public engagement, and deepen understanding of US history, democracy, and culture from the founding era to today are particularly encouraged.
The grant supports a practical set of state-level archival services and capacity-building activities. Funded projects can include operating state regrant programs that help repositories preserve historically valuable records and improve online access; running traveling archivist programs that provide on-site, hands-on assistance to local repositories along with follow-up guidance; and delivering education and outreach such as workshops and public programs that increase citizen and student engagement with historical records. The program also allows boards to offer scholarships and other training opportunities to build institutional capacity, especially among repositories in underserved communities. In addition, boards may collaborate with other organizations to tackle shared statewide or multi-state archival challenges, and they may convene or participate in meetings and public forums on key archival issues. NHPRC welcomes both established, proven program models and well-designed experimental approaches, as long as they are grounded in real needs and lead to measurable improvements.
A major expectation is that applicants build evaluation and feedback into the project design. Proposals should clearly describe how the state board will contact program participants (such as regrant recipients, scholarship recipients, and workshop attendees) to learn what benefits they received, and how the board will evaluate program effectiveness and adjust its approach over time. Applicants also need to stay within NHPRC eligibility rules and funding limitations; proposals made up entirely of ineligible activities are not reviewed. The notice also points state boards toward NHPRCs separate Archival Collaboratives Planning and Implementation Grants as a complementary option for building sustainable collaboratives that help small and underrepresented archives adopt best practices, share infrastructure, and grow toward future funding eligibility.
Funding is offered in two tiers. Level I awards provide up to $12,000 for one year. Level II awards can be up to $40,000 for one year or up to $80,000 for two years, and an applicant must choose one level or the other. NHPRC anticipated making up to 30 awards in this category, with up to $800,000 total available, and project start dates no earlier than January 1, 2022. Recipients must acknowledge NHPRC support in publicity, publications, and project products.
Eligibility is tightly focused on state historical records advisory boards (or the state agency that houses or administers the board, typically the state archives). In some cases another state agency, or a nonprofit or university acting on behalf of the designated state agency, may apply. Eligibility extends to US states as well as Washington, DC, Puerto Rico, and US territories. Projects must include at least one of the programs eligible activity types described in the announcement, and applications must include required components such as the SF-424, a narrative, the NHPRC budget form, and supplemental materials; incomplete submissions are not considered.
Cost sharing is required. NHPRC will cover no more than 75 percent of total project costs, meaning the applicant must provide at least 25 percent through allowable match sources such as direct costs, indirect costs, in-kind support, third-party contributions, or project income. A key budgeting rule is that NHPRC funds cannot be used for indirect costs; any indirect costs must be counted as part of the applicants cost share. For example, requesting $40,000 from NHPRC requires at least $13,334 in matching share to reach a total project cost that keeps NHPRC at or below 75 percent. Applicants must also meet federal registration requirements, including active registration in the System for Award Management (SAM) throughout the application and award process and inclusion of a valid DUNS number in the application.
Key opportunity details from the posting include Funding Opportunity Number STATE 202106, CFDA 89.003, discretionary grant funding in the humanities/cultural affairs space, an original closing date of June 9, 2021, and an award ceiling of $80,000 (the two-year Level II maximum).Apply for STATE 202106
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "State Board Programming Grants" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Dec 01, 2020.
- Applicants must submit their applications by Jun 09, 2021. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $80,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Frequently Asked Questions (FAQs): NHPRC State Board Programming Grants
What are State Board Programming Grants?
State Board Programming Grants are offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA), to strengthen the nation's archival network through work led by state historical records advisory boards.
What is the main purpose of this program?
The program focuses on improving how historical records are preserved, managed, and made accessible. A major emphasis is making primary sources easier for the public to discover and use both locally and online.
Is there a priority related to the 250th anniversary of the Declaration of Independence?
Yes. A highlighted priority is supporting projects that help commemorate the 250th anniversary of the Declaration of Independence by using archival collections to explore the founding ideals of the United States and how those ideals have been interpreted, debated, and reshaped over the past 250 years.
What kinds of projects are especially encouraged?
Projects that expand civic education, encourage public engagement, and deepen understanding of US history, democracy, and culture from the founding era to today are particularly encouraged.
What types of activities can be funded under this opportunity?
The grant supports practical state-level archival services and capacity-building activities. Funded activities described in the announcement include:
- Operating state regrant programs that help repositories preserve historically valuable records and improve online access.
- Running traveling archivist programs that provide on-site, hands-on assistance to local repositories, plus follow-up guidance.
- Delivering education and outreach (workshops and public programs) to increase citizen and student engagement with historical records.
- Offering scholarships and other training opportunities to build institutional capacity, especially among repositories in underserved communities.
- Collaborating with other organizations to address shared statewide or multi-state archival challenges.
- Convening or participating in meetings and public forums on key archival issues.
Do projects have to follow a specific model?
No. NHPRC welcomes established, proven program models as well as well-designed experimental approaches, as long as they are grounded in real needs and lead to measurable improvements.
What is the expectation for evaluation and feedback?
Applicants are expected to build evaluation and feedback into the project design. Proposals should explain how the state board will contact program participants (for example, regrant recipients, scholarship recipients, and workshop attendees) to learn what benefits they received, and how the board will evaluate effectiveness and adjust the program over time.
What happens if a proposal includes only ineligible activities?
Proposals made up entirely of ineligible activities are not reviewed. Applicants must stay within NHPRC eligibility rules and funding limitations and include at least one eligible activity type described in the announcement.
Is there another NHPRC grant that may complement this program?
Yes. The announcement points state boards toward NHPRC's separate Archival Collaboratives Planning and Implementation Grants as a complementary option for building sustainable collaboratives that help small and underrepresented archives adopt best practices, share infrastructure, and grow toward future funding eligibility.
How much funding is available?
Funding is offered in two tiers:
- Level I: Up to $12,000 for one year.
- Level II: Up to $40,000 for one year or up to $80,000 for two years.
An applicant must choose one level or the other.
How many awards does NHPRC expect to make, and what is the total funding available?
NHPRC anticipated making up to 30 awards in this category, with up to $800,000 total available.
What is the earliest possible project start date mentioned in the posting?
The posting notes project start dates no earlier than January 1, 2022.
Who is eligible to apply?
Eligibility is focused on state historical records advisory boards (or the state agency that houses or administers the board, typically the state archives). In some cases, another state agency, or a nonprofit or university acting on behalf of the designated state agency, may apply.
Which locations are included for eligibility?
Eligibility extends to US states as well as Washington, DC, Puerto Rico, and US territories.
Do projects need to include a specific type of program activity?
Yes. Projects must include at least one of the eligible program activity types described in the announcement.
What application components are required?
Applications must include required components such as the SF-424, a narrative, the NHPRC budget form, and supplemental materials. Incomplete submissions are not considered.
Is cost sharing (matching) required?
Yes. NHPRC will cover no more than 75 percent of total project costs, so the applicant must provide at least 25 percent as cost share.
What types of sources can be used for the required cost share?
Allowable match sources described in the posting include direct costs, indirect costs, in-kind support, third-party contributions, or project income.
Can NHPRC funds be used to pay indirect costs?
No. A key budgeting rule is that NHPRC funds cannot be used for indirect costs. Any indirect costs must be counted as part of the applicant's cost share.
Can you provide the match example included in the posting?
Yes. The posting gives an example that requesting $40,000 from NHPRC requires at least $13,334 in matching share to reach a total project cost that keeps NHPRC at or below 75 percent.
Are there any federal registration requirements to apply?
Yes. Applicants must meet federal registration requirements, including active registration in the System for Award Management (SAM) throughout the application and award process and inclusion of a valid DUNS number in the application.
Do recipients have to acknowledge NHPRC support publicly?
Yes. Recipients must acknowledge NHPRC support in publicity, publications, and project products.
What is the Funding Opportunity Number and CFDA number?
The posting lists Funding Opportunity Number STATE 202106 and CFDA 89.003.
What type of funding is this?
This is a discretionary grant opportunity in the humanities/cultural affairs space.
What was the original closing date stated in the posting?
The posting lists an original closing date of June 9, 2021.
What is the maximum award amount mentioned?
The award ceiling is $80,000, which reflects the two-year Level II maximum.
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Applicants also applied for:
Applicants who have applied for this opportunity (STATE 202106) also looked into and applied for these:
| Funding Opportunity |
|---|
| Archives Collaboratives Apply for COLLABORATIVES 202106 Funding Number: COLLABORATIVES 202106 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Access to Historical Records: Major Initiatives (Preliminary) Apply for PRELIM 202102 Funding Number: PRELIM 202102 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Access to Historical Records: Major Initiatives Apply for MAJOR 202107 Funding Number: MAJOR 202107 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| NHPRC-Mellon Start-Up Grants for Collaborative Digital Editions in African American, Asian American, Hispanic American, and Native American History Apply for DIGITALEDITIONS 202106 Funding Number: DIGITALEDITIONS 202106 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| NEH - Mellon Fellowships for Digital Publication Apply for 20210428 FEL Funding Number: 20210428 FEL Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| Fellowships Open Book Program Apply for 20210315 DR Funding Number: 20210315 DR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $5,500 |
| Fellowships for Advanced Social Science Research on Japan Apply for 20210428 FO Funding Number: 20210428 FO Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| Landmarks of American History and Culture Apply for 20210309 BH Funding Number: 20210309 BH Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $190,000 |
| Institutes for K-12 Educators Apply for 20210309 ES Funding Number: 20210309 ES Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $235,000 |
| Institutes for Higher Education Faculty Apply for 20210309 EH Funding Number: 20210309 EH Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $235,000 |
| State and Jurisdictional Humanities Councils General Operating Support Grants Apply for 20210503 SO Funding Number: 20210503 SO Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $3,000,000 |
| Awards for Faculty Apply for 20210414 HB Funding Number: 20210414 HB Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| Research and Development Apply for 20210518 PR Funding Number: 20210518 PR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| 2021 Alumni Engagement Innovation Fund (AEIF 2021) Apply for PAS FRANCE FY2021 01 Funding Number: PAS FRANCE FY2021 01 Agency: Department of State, U.S. Mission to France Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| U.S. Embassy Panama Public Diplomacy Small Grants Program Apply for PAS PAN FY21 01 Funding Number: PAS PAN FY21 01 Agency: Department of State, U.S. Mission to Panama Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $50,000 |
| Reimagining the Transatlantic Relationship Apply for BER NOFO FY21 002 Funding Number: BER NOFO FY21 002 Agency: Department of State, U.S. Mission to Germany Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $15,000 |
| Humanities Initiatives Apply for 20210520 AA AB AC AD AE Funding Number: 20210520 AA AB AC AD AE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Preservation and Access Education and Training Apply for 20210518 PE Funding Number: 20210518 PE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Reimagining the Transatlantic Relationship Apply for BER NOFO FY21 002B Funding Number: BER NOFO FY21 002B Agency: Department of State, U.S. Mission to Germany Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $15,000 |
| Infrastructure and Capacity Building Challenge Grants Apply for 20210518 CHA Funding Number: 20210518 CHA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $750,000 |
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